Web applications & process automation

We automate
invoicing. with custom web apps.

We build internal platforms, portals and integrations that take the repetitive work off your team. Data gets entered once, documents generate themselves, and the tools you already use finally talk to each other.

See case studies →
new-file.flow
New client requestwebsite form · #4471
Data entered onceclient, installation, address
Documents generated6 PDFs · annexes, statements
File assigned to teamNorth team · stage 2
Client notifiedemail + dashboard
automated run ● in progress
Runs 24/7Weekends and holidays too
Zero copy-pasteData moves on its own
Technologies and tools we work with
Laravel Filament n8n Python Node.js React OpenAI Claude SmartBill Oblio SAGA WinMentor HubSpot Pipedrive Microsoft 365 BambooHR WordPress
What we do

Two things, done really well.

Most of the time we combine them: a web application at the centre, automatically connected to the rest of your tools.

01

Custom web applications

Internal platforms, client and partner portals, dashboards. Software built around the way your business works, not the other way round.

  • Internal platforms & back-office
  • Client and partner portals
  • Automatic PDF document generation
  • Dashboards and reporting
  • Roles, permissions, full history
  • Stage-based workflows
LaravelFilamentPDF
02

Automation & integrations

We connect the tools you already use and remove the manual steps in between. With AI where it genuinely helps.

  • Automated flows with n8n and custom code
  • SmartBill, SAGA, HubSpot, M365 integrations
  • Website ↔ CRM ↔ ERP sync
  • AI for emails and documents
  • Automatic reports by email or Teams
  • Monitoring and alerts
n8nPythonAI
We also build websites and mobile apps when a project needs them.
Case studies

What we built for our clients.

Three projects in different industries, with the same root problem: people typing the same data again and again.

Renewable energy · Solar PV installation company

From dozens of hand-filled documents to files generated automatically

LaravelFilamentPDF generation
The challenge

Every prosumer file meant filling in a full set of technical and administrative documents by hand: annexes, statements, powers of attorney, measurement reports, wiring diagrams. The same data was typed several times into different files, and any mistake meant redoing the paperwork.

The solution

We built an internal platform that manages every file from registration to completion. Client and installation data are entered once, and the platform generates the entire documentation, ready to submit.

What we automated
  • Document generation from data: annexes, statements, powers of attorney, earthing reports, inverter settings
  • Single-line diagrams for single-phase and three-phase installations
  • Stage-by-stage file tracking from the dashboard
  • Transfer requests and splitting work between teams
[X] files processed through the platform
[X hrs] → [X min] time to prepare one file
[X] [another result]
Financial services · Credit and insurance broker

A complete brokerage flow, from lead to settlement

LaravelFilamentWordPress Multisite
The challenge

Leads came from several sources, credit files were tracked separately, and partner settlements were calculated by hand. The partner network needed their own websites without each one being maintained separately.

The solution

We built a platform that brings the whole workflow together: lead intake, file and credit application management, partner settlements. Partners also get websites that pull central content automatically, plus tools they can embed, such as a mortgage calculator.

What we automated
  • Lead intake and distribution to providers
  • Tracking of files and credit applications
  • Settlement calculation
  • Partner website network with auto-synced content
  • Credit calculators embeddable on any site
[X] partners in the network
[X] credit applications processed
[X] [another result]
Mobility · Car rental company

Paperless car rentals

Laravel
The challenge

Bookings, contracts and vehicle handovers lived in different places, with lots of manual work and a real risk of double bookings. The team had no clear, up-to-date view of the fleet and reservations.

The solution

We built an internal application that covers the full rental cycle, connected directly to the bookings customers make on the website.

What we automated
  • Centralised bookings, in list and calendar view
  • Online bookings from the website go straight into the app
  • Contract generation
  • Vehicle handover and return process
  • Dashboard with live fleet status
[X] bookings managed
[X] [another result]
Integrations & tools

Surveys with automatic reporting

A market research platform, reused for two companies in industry and energy. Surveys are step-by-step with questions that adapt to answers, and reporting is generated automatically: dashboard with charts, filters, Excel export and presentation-ready PDF reports.

Automatically synced job listings

BambooHR integration for an IT company: jobs published in the HR system appear on the website automatically, with no manual copying.

What do you want to automate?

Pick a process. See the difference.

Six areas where businesses lose the most hours. Pick one and compare how it works today with how it would work automated.

LaravelFilamentPDF

Data is entered once, documents generate themselves.

Fill in client data in the first document 8 min
Copy it into the next 5 documents 25 min
Double-check for mistakes 10 min
Redo the document with the typo 15 min
Email the file onwards 3 min
Data is entered once, in one form auto
Every document is generated as a PDF auto
Validation catches mistakes before they happen auto
The file moves to the next stage auto
Team and client are notified auto
~61 min manual work per file
SmartBillOblioSAGAn8n

Invoices are issued, sent and reconciled without you.

Receive the order by email 3 min
Copy client data into the invoicing tool 6 min
Email the invoice manually 2 min
Update the payments spreadsheet 4 min
Export monthly for the accountant 5 min
Orders come in automatically from email or the shop auto
The invoice is issued in SmartBill / Oblio auto
The client receives it instantly auto
Payments are matched to the bank statement auto
The accountant gets the export automatically auto
~20 min manual work per invoice
HubSpotPipedriveAI

Every lead lands in the right place and gets a reply in minutes.

Read the request from email / form 3 min
Create the contact in the CRM 4 min
Decide who handles it 3 min
Write a reply from scratch 8 min
Sometimes forget to follow up it happens
The lead is captured from site, email or partners auto
AI extracts the details and qualifies it auto
It is routed to the right provider or colleague auto
A personalised reply is drafted, ready to approve auto
Follow-ups schedule themselves auto
~18 min manual work per lead
LaravelWebsiteCalendar

Website bookings land straight in the app, with no double bookings.

Take the booking by phone or email 4 min
Check availability in a spreadsheet 4 min
Fill in the contract by hand 10 min
Record the handover on paper 5 min
Update the fleet status 3 min
Website bookings go straight into the app auto
Availability is checked automatically auto
The contract is generated from the booking auto
Handover and return happen in the app auto
The dashboard shows live status auto
~26 min manual work per booking
PythonMicrosoft 365n8n

Reports build themselves and reach the right people on time.

Export data from 3–4 tools 15 min
Paste it into a spreadsheet 20 min
Fix the broken formulas 10 min
Build the charts 10 min
Email it to management 5 min
Data is pulled automatically from each source auto
It is cleaned and merged in one place auto
The report is built with charts and filters auto
It arrives by email or Teams on schedule auto
Excel and PDF export, ready to present auto
~60 min manual work per report
OpenAIClaudeOutlook

AI reads emails and documents and puts the data where it belongs.

Open the email with the attachment 2 min
Read the document 3 min
Copy the fields by hand 6 min
File the document 2 min
Forward it to the right colleague 2 min
The email is picked up automatically auto
AI extracts the data from PDF or image auto
Data is validated and entered into the system auto
The document is archived automatically auto
Unclear cases go to a human, with context auto
~15 min manual work per document
Calculator

What does repetitive work cost you?

Move the sliders to match your business. This is a rough estimate; during the audit we work it out on your real processes.

4 people
8 h
Data entry, copy-paste, documents, reports
15 €
70%
Usually between 50% and 80%
You save every month hours
That is € / month
€ per year
working days / month

Time your team can spend on clients, sales, or simply leaving work on time.

How we work

From chaos to autopilot, in 5 steps.

We start with the process that hurts most and only expand once you see results.

Step 01

Free audit.

  • Transparent estimate after the audit
  • Delivered in stages, progress from day one
  • Team trained, everything documented
  • Ongoing monitoring after launch
Why us

Software that actually stays in use.

Plenty of internal tools get abandoned after a month. Ours do not, because we build them around the people who use them.

Process first

We start with the process

Before any code, we understand how you work today. Sometimes the best automation is removing a step, not automating it.

No painful migrations

On your tools

We will not make you switch invoicing, accounting or email. We connect what you already use, and build what is missing.

Where it helps

AI, in moderation

We use AI to read documents, sort emails and draft replies, with a human in the loop wherever a mistake would be costly.

Your data stays yours

Secure & GDPR-ready

Hosting on your servers or in the EU, role-based access and a full audit trail.

We stick around

Real maintenance

If an integration breaks because an API changes or a password expires, we fix it. Usually before you notice.

No black boxes

Everything documented

Every application and flow comes with documentation anyone can follow.

FAQ

What everyone
asks first.

Can't find your answer? We'll cover it in the free audit. We won't push you toward anything you don't need.

If your current tools cover the process and only the link between them is missing, an automation is enough. If the process is specific to your business and no tool covers it, a custom app is the right fit. We decide together during the audit.

Almost never. We connect to SmartBill, Oblio, SAGA, WinMentor, HubSpot, Pipedrive, BambooHR or Microsoft 365. If a tool has no API, we find another way.

Flows are monitored. If something fails we get an alert, and no data is lost: the run resumes once it is fixed.

Yes. We can host everything on your servers or in EU data centres, with role-based access and a full history. We sign a GDPR data processing agreement.

It depends a lot on the process. We work in short stages so you see results early, not just at the end.

We don't give fixed prices, because we can't know every detail of a process upfront. After the free audit you get an indicative estimate, and we work transparently with clear reporting of time spent.